Observer/Visitor Accommodation Request Form

Please fill out this form before you come to observe at JCMT. Note: You must have javascript turned on for the form to work.

If you are having trouble with this online form you may submit your request by downloading a pdf, and then submit it via fax or email.
Note: If you choose to email the form, please be aware that it will travel over unsecured channels and could be intercepted by a third party. For this reason, we recommend that you fax the downloaded copy.

* = Required Field
Observer's Information
*Observer's Name:
*E-Mail Address:
*Institute:
*Current Position in Institute:
*Full Billing Address:
*Telescope: JCMT
*Proposal Number:
*Principal Investigator:
Arrival in Honolulu
Arrival Date (mm/dd): Airline Flight Number (UA0000): Arrival Time (22:00 or 10:00p):

Arrival in Hilo or Kona Please click for important information on arrival times
*Location: Hilo Kona
*Arrival Date (mm/dd): Airline Flight Number (UA0000): *Arrival Time (22:00 or 10:00p):

Accommodations in Hilo before run Please click for accommodation and general travel information
Hotel: Arrival Date (mm/dd): Departure Date (mm/dd):

Hire/Rental Car Pickup before run
Location: Hilo Kona
Collect Date (mm/dd): Pickup Time (22:00 or 10:00p):

Hire/Rental Car Return before run
Location: Hilo Kona
Return Date (mm/dd): Return Time (22:00 or 10:00p):

Hale Pohaku Requirements
*Arrival Date (mm/dd): *Departure Date (mm/dd):
*First Meal: Dinner Late Dinner Breakfast Next Day
*What kind of meals do you want?
Std-1 (non-vegetarian, no dietary restrictions)
Std-2 (non-vegetarian with restrictions - please list restrictions below)
Veg-1 (fruits & vegetables only)
Veg-2 (fruits, vegetables, dairy OK)
Veg-3 (fruits, vegetables, dairy & fish OK)
Veg-4 (fruits, vegetables, dairy, fish & chicken OK)
Veg-5 (vegetarian with restrictions - please list restrictions below)
List Any Special Dietary Restrictions/Food Allergies:
Will you be observing at another telescope just before or after your run at our telescope? Yes No
If yes, at what telescope will you be observing?
If yes, on what nights will you be observing at that other telescope?
*How are you expecting to pay your HP bill? Mail Invoice to Institution In person at EAO
NOTE:
- All rooms at HP are NON-SMOKING.
- Our standard departure time from HP to Hilo is 14:00. If your flights require that you depart earlier, you must advise us in advance.
- HP reservations for the nights on which you will be observing at JCMT must be made through the EAO office.

Accommodations in Hilo after run
Hotel: Arrival Date (mm/dd): Departure Date (mm/dd):

Hire/Rental Car Pickup after run
Location: Hilo Kona
Collect Date (mm/dd): Pickup Time (22:00 or 10:00p):

Hire/Rental Car Return after run
Location: Hilo Kona
Return Date (mm/dd): Return Time (22:00 or 10:00p):

Departure from Hilo or Kona Please click for important information on departure times
*Location: Hilo Kona
*Departure Date (mm/dd): Airline Flight Number (UA0000): *Departure Time (22:00 or 10:00p):

Hotel and Hire/Rental Car Confirmation Information
(Please note that we do not arrange vacation-related reservations)
*Have you confirmed any of the above hotel and/or hire car reservations on your own?
Yes No
*If yes, please advise reservations that you have confirmed:

Contact Information (This information will be kept confidential and will be destroyed after your visit)
Is there a phone number at which you may be reached prior to your departure for Hawaii?
If staying with a family in Hawaii before or after your run, is there a number at which you can be reached?
Next of Kin:
*Name: *Phone:
Alternate Emergency Contact:
Name: Phone:

Medical Insurance Information
(You must provide EAO with the name of your travel/medical insurance provider. UK visitors, please note that NHS coverage is not valid in the United States)
*Carrier/Insurance Co.:

High Altitude Medical Disclaimer
*Have you signed and returned a medical disclaimer form to the EAO? Yes No
(No one will be allowed to work at JCMT without having signed the form)

Driving to Hale Pohaku

Please refer to the Visitor information page http://www.eaobservatory.org/jcmt/observing/support/visitor-information/#Getting_to_Hale_Pohaku regarding transportation to and from Hale Pohaku.

*Do you have a valid English-language driver's license? Yes No
(Note: The driving license must be in the English language, or accompanied by an English-language International Driving Permit (IDP). Drivers unable to meet these criteria should choose "No", and will be regarded as non-drivers for EAO purposes. Drivers with suitable licensing documentation should choose "Yes", and will be required to present the license (and IDP, as appropriate) on arrival at the EAO. Licensed drivers will be expected to drive themselves between Hilo and Hale Pohaku in an EAO vehicle).
*Are you able to drive a vehicle with a manual gear change? Yes No
(The EAO has manual and automatic gear vehicles for travel between Hilo and Hale Pohaku.)
*Have you observed on Mauna Kea before? Yes No
*Have you observed on our telescope before? Yes No
If Yes, when (approximately)?

Seminar Information
*Would you be interested in giving an informal seminar at the EAO? Yes No
EAO Seminars can be on any topic that might be of interest to local staff. Talks are informal and are advertised to astronomers and observatory staff throughout University Park (Gemini, Subaru, SMA, UHH, and CSO). Talks may be short summaries of recent observations or research, or longer reviews covering more extensive projects. Seminars describing new instrumentation or observatory projects are also very welcome. Talks should last anywhere between 20 minutes and an hour. For further details, see the  EAO Seminars homepage.

Other Requirements

Other Observers coming to Hawaii
Please complete/e-mail this form to the EAO at least three weeks before your arrival.

Questions? Please email Accommodations.




Please address any comments, suggestions or requests regarding this Web page to:
Harriet Parsons   h.parsons@eaobservatory.org