# Preparing justification files

Hedwig accepts science and technical justification files in PDF form or as plain text written directly into the proposal website. To include formatting, tables, typeset equations or to maintain maximum control over your page layouts, we recommend that you generate your cases as PDF files first and then upload them individually.

## PDF Generation

Linux/UNIX

Generally you should be able to generate a PDF file directly. For example, when using LaTeX, with the pdflatex command.

Alternatively if the document is saved as a PostScript file (usually generated by either the “Print to File”-type options available under most word processors, or dvips filename > filename.ps when using LaTeX), then the command ps2pdf filename should produce a suitable PDF file.

Mac OS X

This should be trivial, as Mac OS X natively supports PDFs, and includes a “Print to PDF” option at the OS level for all applications.  LaTeX document preparation environments on Macs, such as TeXShop, automatically generate a PDF file for on-screen viewing purposes.

Windows

Microsoft Windows Vista and Office 2007 also have native PDF support, as does OpenOffice.org.  Earlier versions of MS Windows and MS Office usually require a third-party software solution. A quick web search for “Windows PDF generation” should provide links to a number of possible options, commercial and free (in both senses).

## LaTeX

If you are using LaTeX to prepare your science and technical cases, then you could use the following as a template:

 % Example LaTeX commands to generate a Hedwig justification PDF file. % % Select US Letter paper and 12pt text (to be easily readable in Hedwig's PDF % preview images). \documentclass[letterpaper,12pt]{article} \usepackage[margin=2cm]{geometry} % Choose a darker font than the default, for easier reading in Hedwig's PDF % preview images. \usepackage{mathptmx} % Remove page numbers. \pagestyle{empty} \begin{document} % TEXT OF JUSTIFICATION HERE \end{document}

Note that the above \documentclass parameters will ensure 12-point text and the use of the U.S. Letter paper size.

Once your document is correctly prepared, on most UNIX-based machines, the following should produce a usable PDF file from the LaTeX file foo.tex:

pdflatex foo.tex

 % Example LaTeX commands to generate a Hedwig justification PDF file. % % Select US Letter paper and 12pt text (to be easily readable in Hedwig's PDF % preview images). \documentclass[letterpaper,12pt]{article} \usepackage[margin=2cm]{geometry} % Choose a darker font than the default, for easier reading in Hedwig's PDF % preview images. \usepackage{mathptmx} \usepackage{graphicx} % Remove page numbers. \pagestyle{empty} \begin{document} % TEXT OF JUSTIFICATION HERE % % Usage of references: \cite{ref1} \cite{ref2} \cite{ref3} % \vspace*{0.5in} % \includegraphics[angle=0,width=5in]{plot.pdf} \\ % {\bf Figure 1} Figure caption text goes here. % \vspace*{0.5in} % \includegraphics[angle=0,width=5in]{plot.png} \\ % {\bf Figure 2} Figure caption text goes here. \begin{thebibliography}{99} \setlength{\parskip}{0in} \setlength{\itemsep}{0in} \bibitem{ref1} Author, 1., Author, 2., Author, 3., 2012 MNRAS {\bf vol}, nnn. \bibitem{ref2} Author, 4., Author, 5., Author, 6., 2014 ApJ {\bf vol}, nnn. \bibitem{ref3} Author, 7., Author, 8., Author, 8., 2012 A\&A {\bf vol}, nnn. \end{thebibliography} \end{document}